Indie Tea Talk – Privacy Policy Version: 2.1 Last updated: 12 January 2026 Indie Tea Talk respects your privacy and takes data protection seriously. This policy explains how we collect, use, store, and share personal information when you interact with Indie Tea Talk, apply to take part in a session, or appear on the podcast. ⸻ 1. Who we are Indie Tea Talk is an independent music podcast and recording platform that records and publishes conversations and performances with artists. Data controller: Indie Tea Talk Contact: hello@indieteatalk.com ⸻ 2. Definitions • Personal data: Information that identifies or relates to an individual • Session: A recording or filming session conducted by Indie Tea Talk • Contributor: An artist who performs or is interviewed • Guest: A non-performing attendee at a session • Processing: Any collection, use, storage, or sharing of personal data ⸻ 3. Age restrictions Indie Tea Talk does not knowingly collect personal data from anyone under the age of 16. If you are aged 16–17: • Written parental or guardian consent is required before recording • A parent or guardian must attend the session • Age and consent will be verified before proceeding ⸻ 4. Information we collect Information you provide • Name and artist or band name • Email address and contact details • Social media links, websites, and music links • Application responses and creative information • Dietary, accessibility, or logistical requirements if voluntarily provided • Emergency contact details for session attendees Content created during sessions • Audio recordings • Video recordings • Photographs • Written notes, descriptions, or transcriptions Technical information • IP address • Browser and device information • General location data (country or city level) • Website usage information We do not intentionally collect financial information, government identification numbers, or sensitive personal data unless voluntarily provided for session-related reasons. ⸻ 5. How we use personal data and our lawful basis We process personal data where we have a lawful basis under UK GDPR, including: • reviewing and responding to applications • organising, recording, and delivering sessions • recording, editing, publishing, and promoting content • communicating with contributors and collaborators • operating, securing, and improving our website and services • developing and improving Indie Tea Talk and related offerings • meeting legal and regulatory obligations Lawful bases may include consent, contractual necessity, legitimate interests, legal obligation, or vital interests depending on context. ⸻ 6. Recording and publication Sessions may include audio, video, and photographic recording. Contributors will be informed in advance of what will be recorded and how it may be used. Specific rights and permissions relating to recordings are governed by contributor or guest agreements provided before recording. Published content may form part of the Indie Tea Talk archive. ⸻ 7. Attribution and credit Where contributors share clips, stills, or excerpts from Indie Tea Talk sessions, appropriate credit to Indie Tea Talk is required in line with agreed terms, including watermarking or written attribution where applicable. ⸻ 8. Sharing of personal data We may share personal data where reasonably necessary to operate, grow, improve, or distribute Indie Tea Talk, including with trusted service providers, platforms, or partners involved in: • website hosting and infrastructure • content distribution and streaming • analytics and performance measurement • production, editing, and promotion Any sharing is carried out with appropriate safeguards and lawful basis under UK data protection law. ⸻ 9. International transfers Some service providers operate outside the UK. Where this occurs, appropriate safeguards are used, including standard contractual clauses, adequacy decisions, or other lawful transfer mechanisms. ⸻ 10. Data retention We retain personal data only for as long as necessary for the purposes outlined in this policy. Published recordings and associated creative materials may be retained indefinitely as part of the Indie Tea Talk archive, subject to applicable legal rights. Other personal data may be retained on an ongoing basis unless and until deletion is requested, where legally permissible. Requests for deletion can be made at any time by contacting us in writing. ⸻ 11. Your rights Under UK GDPR, you have rights including: • access to your personal data • correction of inaccurate information • restriction or objection to certain processing • data portability where applicable • withdrawal of consent where consent is relied upon Some rights may be limited where personal data forms part of published artistic works or archives, and where legitimate interests apply. Requests can be made by emailing hello@indieteatalk.com. ⸻ 12. Cookies and website tracking Our website uses essential cookies required for basic functionality and security. We may also use analytics tools to understand website usage. Where required, consent is requested, and analytics can be disabled via browser settings. ⸻ 13. Data security We take reasonable technical and organisational measures to protect personal data, including secure systems, restricted access, and encrypted connections. No system is entirely secure. Where legally required, we will notify affected individuals and the ICO of relevant data breaches. ⸻ 14. Automated decision-making Indie Tea Talk does not rely solely on automated decision-making or profiling for applications or participation decisions. ⸻ 15. Special category data Special category data is processed only where voluntarily provided, clearly necessary, and supported by explicit consent, such as for accessibility or dietary requirements. ⸻ 16. Marketing communications We only send marketing communications where consent has been given. You may opt out at any time using the unsubscribe link or by contacting us. ⸻ 17. Changes to this policy This policy may be updated from time to time. The latest version will always be available on our website. ⸻ 18. Complaints If you have concerns about how your data is handled, please contact us first. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO). ⸻ 19. Accessibility This policy can be provided in alternative formats on request. ⸻ Questions? If anything here is unclear, we are happy to explain how we handle your data. Email: hello@indieteatalk.com